I’m in the final press of getting ready for our upcoming workshop, How to Build a Level Three Business this coming weekend. And my attention has been on systems. Specifically, I’ve been thinking a lot about the one system every business needs.What do you think this system is? A system to generate leads? A system to convert leads into clients or customers? A system for fulfilling on your core product or service? All of these systems matter (in fact they, along with your accounts receivable system are your four core systems of a Middle Stage Level Two business), but there is one more system that in many ways matters even more.
So what is this all important system? It is your “master system”… your system of how you will store, organize, access, and update all your systems. (Those of you who have read Chapter 4, pages 85-92 of “Build a Business Not a Job: How to Build Your Business to Sell, Scale, or Own Passively” will recognize that we call this master system your “UBS”. Sidenote: To get a complimentary copy of this 176-page book just go to:
http://www.mauimastermind.com/page/custom/freebook)
For many of you in the earlier stages of your business, you’ll use a simple file folder hierarchy on your computer or “google docs” to store your UBS. But for those of you with more serious ambitions to build a systems reliant company, you’ll need your UBS to have the four following attributes:
1. Accessible: Your team needs to be able to get to it-fast. This probably means being accessible online for most businesses.
2. Searchable: If there isn’t an easy way to find what you want, when you want it, then people will stop using your UBS. What’s worse, they’ll start to create their own personal and private “mini systems” that while they may work, aren’t generally known or used throughout your company, and hence vulnerable to them leaving, and often much harder to scale.
3. Version Control: There is nothing worse than a costly mistake that comes from using an outdated version of a checklist or standardized company form.
4. Secure: You have valuable information in your UBS, you have to make sure you have reasonable security protections (think passwords) in place.
If you want to learn a simple 5-step process for creating your own UBS for your business, I’m going to refer you back to pages 85-92 of “Build a Business Not a Job: How to Build Your Business to Sell, Scale, or Own Passively“. Again, for a limited time, to get a complimentary copy of this 176-page book just go to: http://www.mauimastermind.com/page/custom/freebook.
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